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Vini (Indie Campers)
21 sept 2026, 10:51 WEST
Dear Marco and Valentina,
Thank you for speaking with me on the phone today. Following our initial conversation with Marco and our subsequent discussion, I am writing to formalize our conversation and outline the final resolution regarding your rental experience with Indie Campers. My name is Vini, and as a Global Support Expert, I have personally conducted a thorough review of your case, rental contract, and vehicle documentation.
We sincerely regret the inconveniences you encountered during your journey. We strive to provide reliable vehicles and service, and we appreciate you taking the time to share your feedback with us. Below is our comprehensive assessment of the reported issues in light of our contractual agreements and operational records.
1. Vehicle Cleanliness and Departure DocumentationRegarding your feedback regarding a dusty and unclean vehicle interior, we must refer to the signed contractual documentation completed prior to departure:
Customer Vehicle Validation (CVV): At pickup, the Customer Vehicle Validation form was completed and signed, explicitly confirming that the vehicle was received in a clean condition and fit for delivery.
Contractual Terms (Clause 14.12): Per Clause 14.12 of the Terms and Conditions, completing and signing the CVV verifies that the customer has inspected the vehicle and accepted its cleanliness and operational state at departure.
While we note your post-trip feedback, the signed CVV confirms that the vehicle met cleanliness standards at the time of hand-over.
2. Pre-Existing Vehicle ConditionsOur records indicate that certain reported issues were pre-existing and already explicitly documented on your signed Pickup Damage Report before your departure:
Pre-existing rear damage cracks
Chipped front windshield
Under our standard rental terms, pre-existing cosmetic or structural items noted during check-out are recorded specifically to ensure that the driver is held harmless for prior wear and tear. While we regret that these cosmetic defects were present on the vehicle and windshield, they were fully documented and acknowledged at pickup.
3. Non-Safety Operational Features
Intermittent Navigation Screen Failure: We are deeply sorry for the inconvenience caused by the navigation screen functioning intermittently. While this component does not impact the mechanical operation or safety of the vehicle, we regret that you experienced technical difficulties with this feature during your drive.4. Vehicle Standards and Identified Interior DeficienciesWe acknowledge that several interior components did not meet the quality standards we aim to maintain. We sincerely apologize for the inconvenience caused by the following items:
Broken cabinet shelf with piercing screws
Malfunctioning lower closet door
Taped, unusable sun visors
Broken bathroom door handle
5. Compensated Operational IssuesTo address the equipment failures that directly affected the functional features of your campervan during the rental period, we have approved financial compensation for the following items:
Partially broken rear bed awning
Side door opening from the inside only
Completely unusable exterior awning
Broken rear bed frame
We have calculated a goodwill compensation total of €228.71 for these items.
6. Damage Charge ReimbursementRegarding the €180.45 charge applied for rear bumper damage, our team reviewed the submitted documentation alongside your file. Because you correctly completed and provided the Declaration of Accident (DAA) form, and because our internal review verified that this damage was pre-existing, you are not liable for this charge. We are authorizing a full refund of the €180.45 charge.
Final Settlement Summary
Reimbursement of Bumper Charge: €180.45
Goodwill Compensation for Equipment: €228.71
Total Amount to be Refunded: €409.16
The total refund of €409.16 will be processed back to your original payment method within 10 to 15 business days.
Please accept this email as the formal and final position of Indie Campers regarding this booking. No further compensation or refunds will be issued, and we now consider this case closed.
Thank you once again for your time during our calls today and for bringing these matters to our attention.
Sincerely,
Vini
Global Support Expert
Support (Indie Campers)
17 sept 2026, 11:01 WEST
Hemos trasladado la reclamación a un agente humano para su revisión. Incluye la reserva WQGK4O, los desperfectos descritos, la compensación solicitada y el cargo no justificado de 180,45 €.
La consulta de la reserva no permitió recuperar los datos completos del trayecto, por lo que estos deberán verificarse durante la revisión.
El agente continuará con el caso a partir de la información y documentación indicadas en la reclamación.
El equipo de Indie Campers
Reclamar
17 sept 2026, 11:00 WEST